Registration & Sponsorship

REGISTRATION

  • Accepted Papers Registration (valid until March 31, 2020)
    • Full Registration: 500 €
    • Student Registration: 350 €
  • Early Bird Registrations (valid until July 17, 2020)
    • Full Registration: 500 €
    • Student Registration: 350 €
  • Regular Registrations (effective after July 17, 2020)
    • Full Registration: 650 €
    • Student Registration: 480 €

* Note 1: each accepted paper must be supported by one full registration (by March 13th) in order to be finally accepted for publication in the conference.

* Note 2: all prices include access to all social activities (welcome reception, banquet and outdoor visit, 3 x Lunches, and 3-days tourist card for transportation on bus/subway inside the metropolitan area)

* Note 3: IWSDS2020 is an ISCA supported event. Therefore students can apply for up to two travel grants for more information please access the student grant application


Registration is OPEN Now. Click here to access our registration and payment system.

We will accept payment by credit card and also by bank transfer (telegraphic transfer). More information on http://eventos.upm.es/go/IWSDS2020 . All bank charges and foreign exchange commissions are to be paid by the participant.


Letter of Invitation for Visa purposes

A Letter of invitation can be issued to registered/paid participants upon request at iwsds2020@gmail.com.

General cancellation Policy

Cancellation must be notified to iwsds2020@gmail.org. All refunds will be processed and made after the conference. Refunds will be made to the same bank account or credit card as the original payment. Please refer to the following dates for cancellation:

  • Cancellation by July 31st: Full refund less bank or credit card expenses and a 100€ processing fee
  • Cancellation after July 31st: No refund


  • Cancellation means that the final paper will be withdrawn from IWSDS 2020 Proceedings if no author has also not finally registered to the Main Conference by March 31, 2020.
  • Please remember that cancelling your registration does not automatically cancel your hotel and travel booking. Each participant is responsible for cancelling their own hotel and travel reservations.


IWSDS2020 and Coronavirus

Due to the current international situation regarding the Coronavirus health outbreak, restrictions to travel, etc., and to prioritize the security and health of our community, we have decided to postpone IWSDS2020.

The new conference date will be September 21-23, 2020 in Madrid, Spain (just two days after COLING2020 in Barcelona, Spain). We hope that by the new time the situation has turned to be normal again and all participants can attend the conference.

In the light of this exceptional situation please be aware of the following information:

  1. There WILL NOT be a new call for papers, extended submission deadline or new review process. Instead, during the new conference dates only accepted papers will be presented.
  2. As scheduled, we will start with the publication process for a selected set of papers to be published by Springer. In order to do this, authors of all accepted papers must do a FULL registration to the conference by March 31st, 2020 and be sure the camera ready version of their paper has been uploaded.
  3. The new early bird registration date (ONLY for additional participants to the conference) is due to be 17th of July, 2020. For those that already registered to the conference, no new registration is required at all.
  4. In the exceptional event, that the conference cannot be held even in September, we will do a Full refund of (3) less bank or credit card expenses and 100€ processing fee. In this case, we will move into a full virtual conference. Therefore, papers will be published online and authors will be required to send us their Powerpoint presentations/e-Posters, and optionally a short presentation video (max 5 minutes), that we can upload in our website.


We will update our website accordingly and will be in contact with all of you if there is any news or change w.r.t. to this email. If you have any further question please let us know by sending us an email to iwsds2020@gmail.com. Please follow us also on Twitter (@iwsds2020) for further news.

With kind regards,

The IWSDS2020 Organizing Committee

SPONSORSHIP PLANS

Gold - 1,000 € + VAT (21%)

  • Recognition in the opening and closing ceremonies, large logo + link on the conference website, recognition in the conference proceedings
  • Promotional material delivered during the registry
  • 5-minute presentation during the sponsors session
  • Recognition for supporting one of the following: banquets, lunches, social activities, coffee breaks, keynote speakers
  • Invitation to the main banquet for one person


Silver - 600 € + VAT (21%)

  • Recognition in the opening and closing ceremonies, logo + link on the conference website
  • Promotional material delivered during the registry
  • 2-minute presentation during the sponsors session
  • Recognition for supporting one of the following: social activity, welcome banquet, coffee break, keynote speakers


Bronze – 300 € + VAT (21%)

  • Recognition at the closing ceremony, logo + link on the conference website
  • Promotional material delivered during the registry


If you wish to sponsor IWSDS2020 please contact us sending an email to iwsds2020@gmail.com. Links to access the platform for online payments and bank transfer details will be provided soon.